Evaluation Conclave 2017

6 – 9 June 2017; Thimpu, BHUTAN

CoE Documents

Evaluation Conclave 2013 Update and Financial Informationa) Progress of Work 19-Nov-12
b) Financial workings of CoE
c) Conclave budget
d) CoE Nepal budgetContent Task Team Documents
a) Conclave Schedule Draft
b) Meeting of the Content Group 7-Aug-12
c) Skype on 13th Aug - Content Final

Event Management and Logistics Task Team Documents

a) Idobro CoE Nepal Proposal 10812
b) Collaterals list
c) Comparative Activities Chart Conclave 12-Sep-12
d) Terms of Reference - Coordination Nepal CoE 8-Oct-12
e) Logistics Task Team Meeting 5th Nov 12 Draft

Media Task Team Documents
a) PRESS RELEASE Evaluation Conclave 2013
b) Media Task Team Meeting 1st November 2012 DraftResource Mobilisation Documents
a) Scope of Work Draft 1-Nov-12

Marketing Task Team Documents
a) Newsletters -CoENewsletter10Sept 25CoENewsletter20122Oct30
b) Flyer
c) Concept Note - Regional Outreach
d) Marketing Strategy for EC 2013 19-Nov-12
e) Meeting of the Marketing Task Team 6-Nov-12

Final ReportFinal Report on Evaluation Conclave 2013

a) COE-Phase 2-Proposal to IDRC 9-Dec-2011
b) July 2012 6-monthly report to IDRC
c) SAT Terms of Reference
d) Resource Allocation Principles for CoE 
e) Concept Note on Innovative Methodologies
f) CoE Operational Guidelines - By-Laws 26 March
g) CoE Case Study - January 2013

Minutes of the SAT Meetings

a)SAT Skype Meeting Jun-23-12

b) SAT Skype Meeting Jul-20-12
c) SAT Skype Meeting Aug-02-12
d) SAT Skype Meeting Aug-29-12
e) SAT Skype Meeting Oct-08-12
f) SAT Skype Meeting Oct-22-12
g) SAT Skype Meeting Nov-05-12
h) 061212 Meeting with CLEAR- EvalPartners Forum
i)SAT Skype meeting January 12 2013

CoE Governing Board Meeting Minutes

a)First Board Meeting of CoE Governing Board- 28 Feb
b)Second Board Meeting of CoE Governing Board March 12, 2013
c)Third Board Meeting of CoE Governing Board March 28, 2013
d)Fourth Board Meeting of CoE Governing Board April 16, 2013
e)Fifth Board Meeting of CoE Governing Board
f)Sixth Board Meeting of CoE Governing Board
g)Minutes of the Seventh Governing Board Meeting 22 July
h)Eighth Board Meeting of CoE Governing Board 19 Aug
i)Ninth Board Meeting of CoE Governing Board 23 Sept
j) Minutes of the 10th Governing Board Meeting 28 Oct 13
k)Minutes of the 11th Governing Board Meeting 23 Dec 2013
l)Minutes of the 12th Governing Board Meeting 25 Feb 14
m)Minutes of the 13th Governing Board Meeting 19 Mar 14
n)Minutes of the 14th Governing Board Meeting 24th April 14
o)Minutes of the 15th Governing Board Meeting 12th June 14

CoE Registration Documents

a)TrustandSec25ofcompaniesAct

b) CoE Articles of Association

EvalPartners

a) Chiang Mai Declaration: Civil Society Working in Partnership for Better Evaluation
b)Collaboration with BE 3 Sept 13c)Letter of Intent - SEA Change and CoE-signed

Supplementary Funding and  Sustainability

a) Sustainability of the COE

b) Draft note to IDRC on Supplementary Funding & related e-mailsc) Point System for Incentivization for Members note

Face to Face Meetings
a)Colombo Face to Face 23 July minutes
b)CoE Dhaka Face-to-Face Meeting Minutes

Document Title Main Discussion Points
Progress Report II
October 2008 - March 2009
  • Formation of the Steering Committee;
  • Formation of Community of Experts;
  • Communications materials produced and circulated; and
  • Finance Information.
Progress Report III
April 2009 - September 2009
  • Taking ownership of the CoE;
  • Formation of Training and Writing Subgroups;
  • Formation of Practice and Institutional Development Subgroups;
  • CoE Membership expansion
  • Active sharing of information;
  • Revised budget for IDRC; and
  • Concept note on the CoE.
Progress Report IV
October 2009 - March 2010
  • Status updates on Practice Track, Institutional Track, Training Track, and Writing Track;
  • Planning and Preparation for CoE Nepal meeting; and
  • Co-hosting a presentation with IDRC on Collaborative Inquiry and Social Engagement by Dr. Daniel Buckles.
Progress Report V
April 2010 - October 2010
  • Taking up of responsibility by CoE members;
  • Review of Evaluation Conclave 2010;
  • Organisation of Nepal Symposium;
  • Organisation of Delhi and Nepal Meetings;
  • Monitoring of CoE projects; and
  • Comparison of project objectives and achievements.
Concluding Report of ASK-IDRC Advancing Evaluation Theory & Practice in S. Asia
November 2010 - January 2011
  • Closure meeting with IDRC;
  • Exploration of legal registration;
  • Conclave Report preparation;
  • Organisation of Delhi and Nepal Meetings;
  • Monitoring of CoE projects; and
  • Handover of the project to Sambodhi.
COE SA Phase - II: First 6 Monthly Report
January 2012 - June 2012
  • Objectives and Result Areas;
  • Outlining the role of Catalyst Management Services;
  • Progress of Work in New Knowledge, Capacity Development, Networking and Advocacy, Professionalisation of Evaluation, Institutionalisation of CoE, Resource Moibilisation, Project Management Support, and Governance and Decision Making; and
  • Goal setting for the ways forward.
Terms of Reference for the Strategic Advisory Team
November 2012
  • Role of SAT;
  • Financial workings of CoE; and
  • Communication strategies within CoE and SAT.
COE SA Phase - II Second 6 Monthly Report July-Dec 2012
December 2012
  • Objectives and Result Areas;
  • Preparations for Evaluation Conclave 2013
  • Progress of Work in New Knowledge, Capacity Development, Networking and Advocacy, Professionalisation of Evaluation, Institutionalisation of CoE, Resource Moibilisation, Project Management Support, and Governance and Decision Making; and
  • Goal setting for the ways forward.
Report on Evaluation Conclave 2013
March 2013
  • Ways Forward from the Evaluation Conclave;
  • Brief Feedback Analysis from the participants;
  • Note on the management of the Conclave;
  • Summaries of all the keynote speeches, panels, and workshops.
CoE Membership Survey Analysis 2013
November 2013
  • Objective of CoE Membership Survey;
  • Results of the CoE Membership Survey; and
  • Action Points.